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Privacy Policy

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Effective Date: August 10, 2025
Organizer: Yoga Studio EN
Contact: info@yogazen.com.au

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This Privacy Policy explains how we collect, use, and protect your personal information when you book and participate in our Japan Yoga & Temple Retreat programs.

 

1. Information We Collect

We may collect the following types of personal information:

  • Contact Details: Full name, email address, phone number, postal address.

  • Booking Details: Travel dates, accommodation preferences, participation in specific activities (e.g., yoga sessions, temple ceremonies, hot spring visits).

  • Health and Dietary Information: Any relevant medical conditions, allergies, or dietary restrictions necessary to ensure your safety and comfort.

  • Payment Information: Billing details and transaction records (note: we do not store your credit card number).

  • Passport Details: For booking purposes and compliance with Japanese accommodation laws, if applicable.

 

2. How We Use Your Information

Your personal information will be used for:

  • Processing bookings and reservations.

  • Coordinating accommodations, meals, transportation, and activities.

  • Providing necessary information to partner facilities such as temples, ryokan, hotels, and yoga instructors.

  • Ensuring safety during activities, including health-related considerations.

  • Communicating important updates before, during, and after your retreat.

  • Legal compliance and record-keeping.

 

3. Information Sharing

We will not sell or rent your personal information. We may share your information only with:

  • Partner venues (e.g., temples, hot spring facilities, accommodation providers).

  • Certified yoga instructors and workshop facilitators.

  • Transportation providers.

  • Local authorities if required by law.

All partners are required to handle your information securely and only for the purposes specified.

 

4. Data Storage and Security

  • Personal information is stored securely in password-protected systems.

  • We take reasonable measures to protect your information from unauthorized access, disclosure, or misuse.

  • Data will be retained only as long as necessary for booking, participation, and legal purposes.

 

5. International Data Transfers

If you reside outside Japan, your personal information will be transferred to and processed in Japan for the purposes outlined above.

 

6. Your Rights

You have the right to:

  • Access and request a copy of your personal information.

  • Request corrections or updates to your information.

  • Withdraw consent for certain uses of your data (note: withdrawal may affect your booking).

  • Request deletion of your personal data, subject to legal retention requirements.

 

7. Cookies and Website

If you visit our website, we may collect non-identifiable information via cookies to improve user experience. You can disable cookies through your browser settings.

 

8. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with the updated effective date.

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